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A digital workplace: 5 strategies

Author: Simone Kohl
· 3 mins read

What is a digital workplace?  

The goal of a digital workplace is to make it as easy as possible for virtual and also physical workplaces to collaborate. The digital workplace is a newer and more effective way of working. It increases employee engagement and flexibility by leveraging new technologies.  

This is made possible through various collaboration applications, information, data ,and tools. These can be tailored to the employee to create a maximally productive workplace. This makes the company as a whole more flexible and adaptable to employees.  

A digital workplace has the following benefits: 

  • Easier collaboration with team members  
  • More transparency in managing projects and tasks  
  • Faster resolution of issues  
  • Automation of standard processes  
  • More data protection  

How does a digital workplace transform the organization?  

No more switching between different apps  

To manage work, employees need to switch back and forth between many apps every day. But a multitude of tools can overwhelm employees. With a digital workplace, the applications, data, and projects can be collected in one central location. On the one hand, this saves time but also simplifies daily work with the various tools. 

More transparency  

A digital workplace creates a more transparent work environment. Everyone in the team can see the current status of each project and keep track of each task that needs to be worked on. The team leader can also create all the tasks to be completed and assign them to the employees. This can ensure that everyone has all the important information to get the position done.  

This way, employees also feel more informed and can focus on the actual work.  


Repetitive processes can take up a lot of time. These can be automated through a digital workplace. Employees then have more time to focus on more complex tasks. This creates space for new ideas and problem-solving. 

Strengthen collaboration in a digital workplace  

Collaboration can be simplified and optimized with a variety of collaboration tools. Here we have 15 tools that make collaboration easier for all employees.

With offices in different cities, collaboration tools are essential. But the goal here is to ensure that employees don’t spend too much time in pointless meetings and can focus on their actual work. 

Support for remote workers  

Companies have become increasingly aware in recent years that remote work will remain an integral part of the workplace. Therefore, the digital workplace can ensure that employees can work productively no matter where they are. 

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5 steps for greater agility  

1. have a vision  

The first step is to have a vision. You should ask yourself why you want to transform the work environment. The goal is to increase employee productivity. You should first develop a plan for implementation and work with stakeholders to include all factors. The impact of these changes must also be considered.  

2. develop a digital workplace strategy 

Next, you need to develop a strategy. They need a concept to coordinate the different components. To do this, they can ask how the various technologies can be used to increase employee engagement and support the business. This requires a broad understanding of how employees work.  

3. establish metrics  

Use metrics to better measure the goals. You can use metrics to measure and optimize employee effectiveness and engagement. The information you get from that can you use later to improve strategy approaches. Overall, the metrics help the company perform even better.  

4. change  

It takes changes in internal processes, department structure, and various incentives to transform into a digital workplace. You need to keep in mind that obstacles may arise and problems need to be solved. Therefore, work closely with employees to get the most out of the change.  

5. redesigning processes  

In addition, various business processes may need to be redesigned. Therefore, look at the status quo of employees and what they spend most of their time on. Use technology to automate routine tasks so as not to unnecessarily hold up employees’ actual work. 

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